Tuesday, January 31, 2012
AOK Spring 2012 Meeting Agenda
Meeting Agenda
January 30, 2012
Welcome
Prayer
Mark
your calendars with these important dates:
Monday, January 30th
|
7pm
|
AOK Planning Meeting
|
Monday, February 6th
|
8-4 Monday through Friday
|
Begin collecting clothing at Armory
|
Saturday, February
11th
|
2pm
|
Set up the Armory for Event
|
TUESDAY, February 21st
|
7pm
|
AOK Planning Meeting
|
Monday, February 27th
|
3pm
|
Finish Set Up at Armory
|
Wednesday - Friday Feb 29th - Mar 2nd
|
8am-7pm
|
Prep for Event
|
Day
& Time To be announced at next meeting:
We expect from our volunteers the same (and more) than we do from those who come to receive clothing on Saturday. |
We ask that you only take as much as you need but not more than you need! |
Volunteer Shopping Hour
Thank you for helping us meet all the needs of those who come (volunteers & our guests)! |
Friday, 3-2-12
|
7pm
|
Prayer Walk – invite & come
|
Saturday, March 3rd
|
8am
|
Give Away Day
|
New
Business:
·
Fall 2011 Update:
o
After
several months of getting the word out & a week of nearly 100
volunteers working 12-16 hours a day - lots of laughing, crying & hard work
preparing- over 700 people came to receive winter clothing for free - what a
blessing it was to all (both those who gave & received!) THANK YOU for ALL
YOU DID! What remained helped many organizations including Daniel Cason who
used the abundance of clothing to provide clothing for over 2000 people at the
annual I Cared Enough event at Fairfield Arena!
·
Volunteers:
(Pre/Prep/DayOf/CleanUp)
o
Verify
your Contact info on the list as it makes its way around
o
Find
your name on the Meet w/Sign Up Sheet & mark when you expect to be able to
work
o
Volunteers
for Pre Event Tasks – see sign up sheet after meeting
§
Flyer Distribution as a Group
§
Letters to Churches
§
Phone Calls
§
Copying
§
Misc other Tasks
o
Volunteers
– Sign up tonight for the dates you expect to be available
o
Invite
FRIENDS & FAMILY to work with us!
·
Advertising
o
Printing
§ Flyers
(pick up tonight); REMEMBER to sign out
flyers
§
2000 English/Spanish ½ sheet flyers 80- full size flyers
§
Sign out tonight to pass out in your circles (we want to know
where they are going so that we don’t duplicate areas)
o
Promote on Facebook
o
Notify groups you’re affiliated with
o
In your church
o
At the gym
o
At the stores & restaurants you patronize
o
School/Bank signs
o
Calera Monthly
o
Shelby County Reporter
o
Birmingham News
o
Radio
§
Local
§
WDJC
·
Clothing
Donations:
o
Hangers-
we removed the request for clothing to be brought on hangers from the flyer –because
of limited storage room at the Armory, when clothes coming in during the drop
month on hangers they end up in a big pile. This caused the clothes to be dirty
& a big hassle for the sorting department – (of course, if this doesn’t
work well, we will revisit this before the Fall Drive
o
Clothing
– Go through your OWN closets; ask FRIENDS &
NEIGHBORS, spread the word; bring clothes to the armory beginning Monday, 2/6
from 8-4 NO AFTER HOURS DROP OFF!
·
Supplies
o
Need
funds – if you have a few dollars to contribute tonight that would be helpful
Ink
|
Paper
|
Nametag supplies
|
Poster board
|
Lemonade & Popcorn
|
Additional items
|
o
Need
Volunteers to bring items (see sign up sheet for additional items)
Masking tape (Please Buy Scott
Masking Tape!)
|
Cream
|
Sharpies
|
Snacks
|
Rubber bands
|
Cups
|
Safety Pins
|
Paper Towels
|
Bottled Water
|
Plates
|
Coffee
|
Napkins
|
Sugar
|
·
Prep
Week Details:
o
Carts:
We have secured 10 shopping carts from Bill Davis at SavMor – please tell him
thank you as you shop with them! They are VITAL!
o
Department
Heads:
§
Women’s Laura
Rodriguez
§
Men’s Peggy
Lee & The Mahon’s
§
Children’s Carolyn
§
Junior’s Nicole
§
Misc Nicole
§
Shoes Florence
§
Sorting Megan
Krueger (training Emma Krueger for Fall)
·
Miscellaneous
Items:
o
Thank
You’ s - If you are aware of businesses that have assisted & are not
listed please add
o
Left
over items – will be given to Daniel
Cason Ministries & other ministries locally – as always, items are given to
ministries that give the clothing to others, without charge – this has always
been our commitment to those who give & will continue to be our commitment.
o
Christmas
Parade NEEDS: Collecting Stuffed Animals to throw at the Christmas Parade –
gave away over 100 in just a matter of minutes in 2011 – we want to have at
least a 1000 this year!
·
Contact
Us :
o
Suggestions
o
Questions
o
Problems
o
To Sign Up to Volunteer
·
Next
Meeting is on TUESDAY, February 21st at 7 at the Calera Library
God
is good and He will meet our needs. We
will be His hands and feet as we GIVE our time and effort from the Heart.
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